Copying an Existing Audit Plan

If the audit administrator decides to use the prior audit plan as the starting point to create a new plan he / she would select the  button. The  function allows the audit administrator to effortlessly bring forward a copy of all examinations from the prior audit plan including assigned staff, risk assessment scorecard, budgeted hours, scope, objective, reference information, audit plans, budgeted hours, etc.

Any new audit entities should be created at this point in order that they may be picked up for the new audit plan. The result would be the updated organization’s “audit universe.” A new audit entity can be added to the current audit plan at any point in time during the plan year(s).

Prior Year’s Audit Plan

The Examination ID column above displays all of the examinations that comprise the 2007-2009 audit plan. Some of those examination IDs will appear in the copied 2008-2010 audit plan as the field work crosses 2007 and 2008. Some will appear in the 2008-2010 audit plan because of their frequency. The examinations in the 300 to 400 Examination ID range will generate new examinations. Keep in mind that everything (scope, objective, audit programs, audit staff assigned, auditees, announcement email message, risk assessment scorecard, budgeted hours and fieldwork dates) from the examinations listed above will be copied into the new examinations as drafts. The next screen will display the new audit plan and the item marked as  displays the newly created Examinations IDs. The item marked  displays the linked examination from which the examination was created.

Every examination established in AuditAlert is required to have a frequency selected when the examination is being created. There are four frequencies allowed in AuditAlert:

1. Annual,
2. Biennial,
3. Triennial and
4. Special.

The assumption is that every entity included in the audit universe will be examined within a three-year period.

 The audit plan’s description and the years are displayed. AuditAlert will automatically bump up the years based on the length of the audit plan.
 These are the new examinations that were created automatically by AuditAlert. Notice that examination # 913 originated from examination # 207.
 These are the linked examinations from which the new examinations were created as a point of reference. Notice that examination # 299 is in its initial year therefore there is no linked examination.

Clicking on a row will open the examination (see next screenshot).

This is the examination screen displaying the workflow process involved in setting up examination.

Examination Preparation: general screen

Selecting a risk factor from the grid list above displays the risk factor description, selected risk level, the weight associated to the risk factor, the weighted score, etc.

Examination Preparation: risk assessment screen with risk factor selected